Event planning is a difficult task since there are so many variables to take into account, especially if you’re planning a big event with many attendees. There are a few tools that address the hardship that event organizers feel when they are confronted with various challenges that affect their well-being, even though the aim of many events is improving the guest experience.
This is when emotional control is useful. It refers to the idea of choose how and when to convey our feelings. This is a talent that event managers in the events sector need to have in order to navigate the challenges of the event management lifecycle.
Stress VS Burnout
Understanding the difference between stress and burnout is an excellent place to start when it comes to managing your emotions. While stress is a typical occurrence for occupations that involve multitasking and a variety of inputs (like event management), burnout is a whole distinct manifestation of stress.
People who are under stress can still have the end in sight, despite the fact that getting there may seem harder with time. On the other hand, burnout is a completely different mental state. Burnout causes a person to lose all emotional and mental vitality and makes them feel as though their struggles will never be over.
Take a step back and admit that you need support if you are feeling stressed out while planning an event. The first step to managing your emotions and knowing what to do next is to do this.
Know your Triggers
Knowing your triggers is another technique to deal with emotional difficulties. No matter what level of event management you are working on, you should be aware of your stress and anxiety triggers. Is there a due date? Is it difficult having a controlling boss? Is it your co-workers?
Once you identify the underlying source of the problem, you can then come up with a strategy to overcome or control your negative feelings. For instance, if you are under pressure to meet a deadline, you need to be aware of all the variables that might possibly contribute to your failure to produce on time or earlier. Make a project management chart, give each task a leeway, and then assess how the overall impact of a delay in any one of these activities on your event. In this manner, you are not only able to foresee any unpleasant events, but you are also able to view things more clearly.
Perhaps another common trait of effective event managers is the ability to set boundaries. Professionals who are in touch with their emotions not only know how to detect their triggers, they are also able to actively stress once they are subjected to it. Setting boundaries means knowing how to meet client expectations, achieving compromise, and asserting oneself when there’s a need.
A more basic example of setting boundaries would be knowing when to disconnect from work. Stop putting in the extra hours if there is absolutely no need for it. Instead, find ways to work smarter and do things more efficiently.
Sometimes you simply need to stand back
Even if you believe you have done all possible, you must acknowledge that there will always be circumstances beyond your control and that your efforts can only go so far.
Let’s explore the activities that were impacted by the pandemic’s initial wave in 2020. It takes months to prepare some of these events, including the Mobile World Congress in Barcelona. Despite the effectiveness of its planners, these activities nevertheless had to be postponed in order to follow the national health regulations.
Even if this may have required giving refunds to clients who had already purchased tickets or incurring the loss of irreplaceable resources, these are all growth pains that everyone in this field of business must be aware of. If you need to stop and let nature run its course, it’s not the end of the world.
Make procedures more efficient by utilizing event management software
Using technologies designed to make your life as an event organizer simpler is one technique to lessen emotional stress when planning events, which is related to the preceding point about working more effectively.
Today, you can handle tasks like making a registration page, enabling networking, setting up livestreaming, printing badges, sending emails, etc. using all-in-one event management software like Eventscase and other softwares too such as Cvent, EventEngage and Planning Pod.
With the help of the virtual and hybrid event platform EventEngage, event planners can engage guests with lifelike, memorable experiences while also generating considerable ROI by boosting attendance and engagement.
A top provider of meetings, events, and hospitality technologies is Cvent. For online event registration, venue selection, event marketing and administration, virtual and onsite solutions, and attendee interaction, the Cvent event marketing and management platform provides software solutions to event planners and marketers.
Planning Pod is all-in-one online event management software that streamlines event planning, registration / ticketing & venue management.
For event managers to excel in their field, emotional control is a must-have skill. The ability to control one’s emotions and stress may also help event planners be more successful at generating memorable experiences. You can’t offer what you don’t have, as the saying goes. It is doubtful that you would be able to connect with your guests and change their view of events if you are not in touch with your emotions.
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